Category: Minutes

Minutes—Executive Committee Meeting
5/18/2014

State Conference Planning Committee:

Called to Order:
• The meeting was called to order by President Tim Erickson at 10:01 am.

Attendance: X – in attendance
Executive Director: Bruce Brown (NE) x District Rep. (C) Steve Conley x
Past President: Matt Shomper (SW) x District Rep. (E) Ray Hibbs x
President: Tim Erickson (NW) x District Rep. (NE) Rob Eckenrode
President Elect: Paul Powers (NE) x District Rep. (NW) Susie Felver x
Secretary: Bo Hanson (C) x District Rep. (SW) Phil Poggi x
Treasurer: Randy King (C) x District Rep. (SE) Bo Arnett x
LTI/Newsletter Chair: Glen Gillespie (NW) x
Awards Chair: Bill Schumacher (NE) x
Exhibit Chair: Phil Poggi (SW) x
Website Chair: Erich Fromback (NE) x
NIAAA Cert. Chair: Paul Moses
Program Chair: Tom Farbizo (E)

OHSAA: Dr. Ross OHSAA: Jerry Snodgrass OASSA: Ken Baker
I. Action Items
A. Additions to the Agenda:
None.
B. Approval of Agenda:
• A motion was made by Steve C. and seconded by Susie F. to approve the agenda. The motion was carried.
C. Approval of Minutes:
• A motion was made by Paul P. and seconded by Bo A. to approve the minutes from the
Executive Committee meeting. The motion was carried.
D. Approval of Financial Report:
• A motion was made by Matt S. seconded by Paul P. to approve the financial report as of 2/. The balance as of was checking $4229.45, savings $58,007.39. The motion was carried.
II. Information Items
A. Membership Report:
• Randy King passed out and updated list of current members and a goal of 390 members for our next campaign has been set.
B. OASSA Report:
• Bruce Brown led discussion about joining the OASSA if you have an administrative license and that the OIAAA/OASSA would be promoting each other.
C. OHSAA Report:
• Bruce Brown led discussion from the BOD meeting that he attended, listed protocol for recommending coaches, the price of renting the Coliseum and the Safe Sports Zone conference in Newark on 6/11/14.
D. NIAAA Report:
• Bruce had nothing new except the new membership drive.

E. Conference Report:
• Paul Powers led discussion about the conference meeting. Major point being the new program for HOF members and how long if any they will get to speak during the luncheon. Bruce will send out a letter to recipients with the parameters listed. Registration will be pushed out in August and listed on our website.
F. Website Report:
• Erich Frombach listed pages on the site and which had the most “hits.” He also discussed ways to drive more traffic to our site by listing the districts sites and info on our site.
G. Awards Report:
• Bill Schumacher stated that all awards were in and on time.
H. Leadership Training Report:
• Glenn Gillespie/Matt Shomper discussed classes for the summer institute and that at least 5 people would be necessary in order to have the class with the exceptions of 501, 502, 504, 506 and the CAA exam. There will be a new email blast this week.
I. Certification Report:
• There was discussion by the group about possibly having an incentive to become an RAA, CAA or CMAA.
J. Newsletter Report:
• Glenn stated that the due date for submission was 5/13 and that the newsletter would be distributed by the end of the week.
K. Executive Directors Report:
• Motion by Matt seconded by Paul to send Bruce to the NEDC summer conference, motion carried. Motion by Matt seconded by Steve to keep K & K insurance, motion carried. Bruce led discussion about a possible summer strategy retreat in Cincinnati the weekend of 7/25. Kent Smith was nominated for the OHSAA/SEI committee if he accepts. Section 2 attendees were identified for the 6/16-6/20 dates in Delaware. We discussed possible meeting dates and if all need to be in attendance or just executive officers.
III. New Business
Bruce discussed Past Presidents/Legacy Club functions and how we keep in contact with our retirees and how to increase contact with those who have already retired.

IV. Discussion Items:
A. District Reports:
1. Central—Steve Conley – Steve is retiring and will be replaced by Alyssa Downey
-.
2. Northwest—Susie Felver- NW had their roundtable in April with over 75 attendees.
Susie will be replaced by Joe Roberts as the new NW rep but will stay on with the conference committee.
-.
3. Northeast–Rob Eckenrode The NE had their spring conference on 4/28 with 125
Attendees.
-.
4. East–Ray Hibbs-East had their spring conference and golf outing on 4/24-4/25
-.
5. Southwest—Phil Poggi-The SW will be having their spring golf outing on 5/19
-.
6. Southeast—Bo Arnett-The SE had their golf outing in April.
– .

V. Adjournment:
A. Next Meeting:
• Sunday, August 17, 2014 at the OHSAA offices. Conference planning Committee meeting will start at 9:00 AM with the Executive Committee meeting to start at 10:00 AM.
B. Move to Adjourn:
• A motion was made by Phil P. and seconded by Susie F. to adjourn the meeting. The motion carried. The meeting adjourned at 12:57 PM.
C. Upcoming Dates of Note:
Future Meeting Dates and times:
-Conference planning meetings to begin at 9:00 AM and Executive meetings at 10:00 AM.
– Sunday March 16th Sunday May 18th Sunday August 17th
-Sunday October 19th Sunday Nov. 16th Sunday January 25, 2015
-Sunday March 15th Sunday May 17th.

NIAAA Section 2 Meeting Dates:
June 19-22, 2014 Host State: Delaware June 18-21, 2015 Host State: Kentucky
June 16-18, 2016 Host State: Maryland June 15-17, 2017 Host State: Ohio
June 15-17, 2018 Host State: Pennsylvania June 13-15,2019 Host State: Virgina
June TBD, 2020 Host State: West Virginia

Future OIAAA Conference Dates:
November 16-18, 2014 (NW) Hilton Easton November 15-17, 2015 (E)
November 13-15, 2016 (SE) November 12-14, 2017 (C)

Future NIAAA Conference Dates:
December 12-16, 2014 National Harbor, Maryland
December 11-15, 2015 Orlando, Florida
December 9-15, 2016 Nashville, Tennessee

 

 

 

Minutes—Executive Committee Meeting

3/16/2014

State Conference Planning Committee:

Major points of emphasis were presenters, and keynote speakers for the fall conference.  Still seeking 1.

Called to Order:

·     The meeting was called to order by President Tim Erickson at 10:02 am.

 

Attendance:  X – in attendance

Executive Director:   x Bruce Brown (NE)

District Rep. (C)  x    Steve Conley

Past President/Program Chair:   Matt Shomper (SW)

District Rep. (E)   x  Ray Hibbs

President:      x Tim Erickson (NW)

District Rep. (NE)            x Rob Eckenrode

President Elect:       x        Paul Powers (NE)

District Rep. (NW)      x    Susie Felver

Secretary:     x Bo Hanson (C)

District Rep. (SW)          Tim Cook

Treasurer:     x Randy King (C)

District Rep. (SE)           x     Bo Arnett

LTI/Newsletter Chair:      x Glen Gillespie (NW)

Awards Chair:   x Bill Schumacher (NE)

Exhibit Chair:    x Phil Poggi (SW)

Website Chair:  x Erich Fromback (NE)

NIAAA Cert. Chair:  x Paul Moses

Program Chair:  x Tom Farbizo (E)

OHSAA: x Dr. Ross OHSAA: Jerry Snodgrass OASSA: Ken Baker

I.  Action Items

A.  Additions to the Agenda:

 

B.  Approval of Agenda:

·     A motion was made by Susie F.  and seconded by Steve C. to approve the agenda.  The motion was carried.

C.  Approval of Minutes:

·     A motion was made by Steve Conley  and seconded by Rob Eckenrode to approve the minutes from the   Executive Committee meeting.  The motion was carried.

D.  Approval of Financial Report:

·     A motion was made by Paul Powers and seconded by Susie Felver to approve the financial report as of 3/16/14.  The balance as of March 16th was checking-$9,989.77, savings-$56,408.39.  The motion was carried.

II. Information Items

A. Membership Report: Randy King

·     Two new members have been added, new membership forms were distributed, and changes were discussed.  The new registration form is now two forms: current and retired memberships.

B. OASSA Report:

·     No Report.

C. OHSAA Report:  Dr. Ross

·     Dr. Ross discussed the state hockey finals, the fall petition (which fell through due to lack of signatures) and the remaining discussion was on Competitive Balance.
A lengthy discussion was led by Dr. Ross and he provided a worksheet that provided direction as to what was being introduced to be voted on this spring.  Questions were fielded and answered by Dr. Ross.

D.  NIAAA Report:   Bruce Brown

·     Discussion was held w/o Bruce in the room about nominating him for the Citation Award and Ralph Young for the Hall of Fame Award.

 

E.  Conference Report:  Paul Powers

·     Currently still seeking one speaker, will take suggestions.  The vendor fees increased with increased exposure and wi-fi availability.  Social will be in the main ballroom.

 

F.  Website Report:  Erich Frombach

·     Discussed the site “hits” and which sections of the site had the most activity; Erich also discussed ideas as to how to get more exposure on the site:

–      Try to drive people to the “openings” page.

–       Have the individual districts post info on the OIAAA site also.

G.  Awards Report:  Bill Schumacher

·     Names needed by the May meeting for awards for this year.  Discussion was held about promoting Ohio for awards at the national level

·     Committee will consist of Glenn, Tom, Steve & Paul M.

H.  Leadership Training Report:  Glenn Gillespie

·     Webinars available in April for LTI courses.

·     Ad Hoc Committe to look at professional development and to put together an 18 month calendar listing these events.

·     Summer Institute was discussed again and has been pushed out.

I.  Certification Report: Paul Moses

·     Discussed the development of a mentor program, marketing certification to the principals and superintendents.

J.  Newsletter Report:  Glenn Gillespie

·     Current newsletter is out.  One more newsletter will go out before the end of May.

·     Please have any information by the May meeting to be included in the next edition.

K. Executive Directors Report:  Bruce Brown

·     Discussed Corporate Partners.

·     Discussed the use of Survey Monkey and how to get more results.  Jerry Snodgrass has offered his SM account to provide us the opportunity to draw more respondents.

·     Mark Princehorn has retired and was a member of the SEI committee.  We will need to replace.

·     Discussion was held on Section 2 dates: 6/18,19,20th of June.

·     Discussion was also held about the function of the past presidents, and how to utilize their legacy in a productive way.

 

III. New Business:

A.  Tech/Software partnership:  Bruce Brown

·     Committee of Steve C, Paul P. Bruce B, Susie F and Scott Kaufman (Lakota HS) will meet on 3/18 with five vendors to see how they can address improvements to entering events “one time” for data entry.

·     The vendors are 8 to 18, Schedule Star, Digital Scout, VNN and Big Teams.

 

IV. Discussion Items:

A.  District Reports:

1. Central—Steve Conley

Spring Conference on 4/9/14 at Huntington Park at 9:00 AM with baseball to follow.

2. Northwest—Glenn Gillespie

NW roundtable on 4/23/14.

-.

3. Northeast–Rob Eckenrode

Spring Conference on 4/28 at Sheraton Suites in Cuyahoga Falls; Gary Waters keynote speaker.

-.

4. East–Ray Hibbs

Spring Conference/Golf on 4/24 at Atwood Lodge with HOF induction of Kevin Keffer.

-.

5. Southwest—Paul Pogi

Spring Golf outing and dinner on 5/19.

 

6. Southeast—Bo Arnett

Spring Golf outing on 5/9

 

V. Adjournment:

A. Next Meeting:

·     Sunday, May 18th, 2014 at the OHSAA offices.  Conference planning Committee meeting will start at 9:00 AM with the Executive Committee meeting to start at 10:00 AM.

B. Move to Adjourn:

·     A motion was made by Steve C. and seconded by Bo A. to adjourn the meeting.  The motion carried.  The meeting adjourned at 12:33 PM.

C. Upcoming Dates of Note:

Future Meeting Dates and times:

-Conference planning meetings to begin at 9:00 AM and Executive meetings at 10:00 AM.

-Sunday May 18th  Sunday August 17th

-Sunday October 19th  Sunday Nov. 16th  Sunday January 25, 2015

-Sunday March 15th  Sunday May 17th.

NIAAA Section 2 Meeting Dates:

June 19-22, 2014 Host State:  Delaware  June 18-21, 2015 Host State:  Kentucky

June 16-18, 2016 Host State:  Maryland  June 15-17, 2017 Host State:  Ohio

June 15-17, 2018 Host State:  Pennsylvania                June 13-15,2019 Host State:  Virginia

June TBD, 2020 Host State:  West Virginia

Future OIAAA Conference Dates:

November 16-18, 2014 (NW) Hilton Easton  November 15-17, 2015 (E)

November 13-15, 2016 (SE)     November 12-14, 2017 (C)

Future NIAAA Conference Dates:

December 12-16, 2014 National Harbor, Maryland

December 11-15, 2015 Orlando, Florida

December 9-15, 2016 Nashville, Tennessee

Minutes—Executive Committee Meeting

2/9/2014

 

State Conference Planning Committee:

·     The Planning committee led by Bruce Brown and Northwest District State Conference committee, Susie Felver Chair met from 9:00 am to 10:00 am to discuss items for the 2014 OIAAA state conference.

Called to Order:

·     The meeting was called to order by President Tim Erickson at 10:20 am.

 

Attendance:  X – in attendance

Executive Director:                  x Bruce Brown (NE)  District Rep. (C)  x    Steve Conley

Past President/Program Chair:  x Matt Shomper (SW)  District Rep. (E) x    Ray Hibbs

President:      x Tim Erickson (NW)  District Rep. (NE)         x    Rob Eckenrode

President Elect:   Paul Powers (NE)  District Rep. (NW)       x    Susie Felver

Secretary:     x Bo Hanson (C)   District Rep. (SW)      x    Tim Cook

Treasurer:     x Randy King (C)   District Rep. (SE)                Bo Arnett

LTI/Newsletter Chair:    x   Glen Gillespie (NW)

Awards Chair:    Bill Schumacher (NE)

Exhibit Chair:    x Phil Poggi (SW)

Website Chair:   Erich Fromback (NE)

NIAAA Cert. Chair:  x Paul Moses

Program Chair:   Tom Farbizo (E)

 

OHSAA:  Dr. Ross OHSAA: Jerry Snodgrass OASSA: Ken Baker

I.  Action Items

A.  Additions to the Agenda:

·     None

B.  Approval of Agenda:

·     A motion was made by Susie Felver and seconded by Matt Shomper to approve the agenda.  The motion was carried.

C.  Approval of Minutes:

·     A motion was made by Matt Shomper and seconded by Steve Conley to approve the minutes from the 10/20/13 & 11/16/13 Executive Committee meeting.  The motion was carried.

D.  Approval of Financial Report:

·     A motion was made by Matt Shomper and seconded by Steve Conley to approve the financial report as of 2/9/14.  The balance as of 2/9/14 was checking $13,759.77, savings $54,697.09.  The motion was carried.

II. Information Items

A. Membership Report:

·     Randy King gave and update on membership numbers.  As of 2/9/14 we had 420 members.

B. OASSA Report:

·     Bruce Brown reported on several House Bills ( 237, 296 & 229) and on the “Days to Hours” for next school year.

C. OHSAA Report:

·     Tim Cook reported on the results from the “random” survey about competitive balance, there was also discussion about the progress of Lacrosse becoming an OHSAA sponsored sport and possibly a mercy rule for football.   Bruce Brown discussed the OHSAA banner from the conference was missing and needed to be replaced.

D.  NIAAA Report:

·     Tim Erickson took a preliminary count on delegates to DE in June for section 2.

 

E.  Conference Report:

·     Tim Erickson gave us a preliminary report from the conference committee’s first meeting (NW)

F.  Website Report:

·     Bruce Brown discussed linking the different districts to the OIAAA website for more local awareness.  Steve Conley mentioned that the scholarship application was not on the site.

G.  Awards Report:

·     Discussion by many on the new formula for awards by district for 2014. Breakdown was as Shomper and seconded by Tim Cook.  The  motion carried.

H.  Leadership Training Report:

·     Matt Shomper led a discussion about the Summer Institute his school is hosting June 16  & 17 and he was looking for LTI instructors if possible.

·     Glenn Gillespie led a discussion on LTI classes at the conference, and other professional development opportunities.

I.  Certification Report:

·     Paul Moses reported that Ohio had 8 new CAA’s and led discussion on the new requirements ot become a CMAA.

J.  Newsletter Report:

·     Glen Gillespie reported that the Newsletter was ready for release as soon as all districts had reported their updates.

K. Executive Directors Report:

·     Bruce Brown led discussion with the following items of interest:

·     Business partnerships, with Rocketwear and Musco Lighting.

 

III. New Business:

A.  Tech/Software partnership:

·     Bruce Brown led discussion about creating an Ad Hoc committee and trying to get the OHSAA involved with this committee.

 

IV. Discussion Items:

A.  District Reports:

1. Central—Steve Conley

-Reports that spring workshop will be on April 9th at Huntington Park.

2. Northwest—Susie Felver

-Reports a round table in April at their spring workshop.

3. Northeast–Rob Eckenrode

-Reports the Spring workshop will be on April 28th.

4. East–Ray Hibbs

-Reports the spring workshop will be on April 24/25 at Atwood Lodge.

5. Southwest—Tim Cook

-Reports the spring workshop will be on May 19th.

6. Southeast—Bo Arnett

– No Report

 

V. Adjournment:

A. Next Meeting:

·     Sunday, March 16, 2014 at the OHSAA offices.  Conference planning Committee meeting will start at 9:00 AM with the Executive Committee meeting to start at 10:00 AM.

B. Move to Adjourn:

·     A motion was made by Susie Felver and seconded by Steve Conley to adjourn the meeting.  The motion carried.  The meeting adjourned at 12:25 PM.

C. Upcoming Dates of Note:

Future Meeting Dates and times:

-Conference planning meetings to begin at 9:00 AM and Executive meetings at 10:00 AM.

– Sunday March 16th  Sunday May 18th  Sunday August 17th

-Sunday October 19th  Sunday Nov. 16th  Sunday January 25, 2015

-Sunday March 15th  Sunday May 17th.

 

NIAAA Section 2 Meeting Dates:

June 19-22, 2014 Host State:  Delaware  June 18-21, 2015 Host State:  Kentucky

June 16-18, 2016 Host State:  Maryland  June 15-17, 2017 Host State:  Ohio

June 15-17, 2018 Host State:  Pennsylvania                June 13-15,2019 Host State:  Virgina

June TBD, 2020 Host State:  West Virginia

 

Future OIAAA Conference Dates:

November 16-18, 2014 (NW) Hilton Easton  November 15-17, 2015 (E)

November 13-15, 2016 (SE)     November 12-14, 2017 (C)

 

Future NIAAA Conference Dates:

December 12-16, 2014 National Harbor, Maryland

December 11-15, 2015 Orlando, Florida

December 9-15, 2016 Nashville, Tennessee

 

 

Minutes – Executive Committee Meeting

 October 20, 2013

 

State Conference Planning Committee:

·         The Planning Committee led by Tim Erickson (President Elect) and members of the Northeast District State Conference Committee (Kent Smith and Greg Cooper) met from 9:00 a.m. to 10:00 a.m. to discuss the details of the 2013 OIAAA Athletic Directors Conference.

·         The Conference will be held on November 17-19, 2013 at the Easton Hilton.

Called to Order:

·         The meeting was called to order by Matt Shomper (President) at 10:25 a.m.

 

 

 

Attendance: X = at meeting

Executive Director:                               __x__      Bruce Brown (Northeast)        District Rep. Central(VM):                   ___x__    Steve Conley

Past President / Program Chair(VM):__x__      Tom Farbizo (East)                 District Rep. East(VM):                        ______    Don Spinell

President(VM):                                      __x__      Matt Shomper (Southwest)     District Rep. Northeast(VM):               ___x__    Rob Eckenrode

President Elect(VM):                            __x__      Tim Erickson (Northwest)        District Rep. Northwest(VM):               ______   Susie Felver

Secretary (VM):                                     __x__      Paul Powers (Northeast)         District Rep. Southwest(VM):             ___x___ Tim Cook

Treasurer:                                              __x___    Randy King (Central)              District Rep. Southeast(VM):              ___x__    Bo Arnett

LTI / Newsletter Chair:                         __x___    Glen Gillespie (Northwest)                      

Awards Chair:                                       __x__      Bill Schumacher (Northeast)

Exhibit Chair:                                        __x__      Phil Poggi (Southwest)

Website Chair:                                      _____      Erich Frombach (Northeast)                                                                                                                                                                                  

 OHSAA:                 ____        Dr. Ross                OHSAA:                  ____        Jerry Snodgrass      OASSA:                  ____X__ Ken Baker                                                                                                                                              

 

1. Action Items

A. Additions to the Agenda:

·         none

B. Approval of Agenda:

·         A motion was made by Tom Farbizo (Past President) and seconded by Tim Cook (Southwest) to approve the agenda. The motion passed 8-0.

C. Approval of Minutes:

·         A motion was made by Tom Farbizo (Past President) and seconded by Bo Arnett (Southeast) to approve the minutes from the 8/18/13 Executive Committee meeting. The motion passed 8-0.

D. Approval of Financial Report:

·         A motion was made by Tom Farbizo (Past President) and seconded by Steve Conley (Central) to approve the financial report as of 10/21/13. The balance as of 10/21/13 was Checking $9,338.16 and Savings $70,434.96. The motion passed 8-0.

o    Note: The OIAAA Audit Committee will meet on November 16, 2013 at 5:00 p.m.

2. Information Items

A. Membership Report:

·          Randy King (Treasurer) gave an update on membership numbers. As of 10/20/13 we have 307 members.

·          Randy King (Treasurer) showed us the new OIAAA membership cards for the 2013 – 2014 membership year.

B. OASSA Report:

·         Ken Baker updated us on the current issues regarding education in Ohio.

C. OHSAA Report:

·         Bruce Brown (OIAAA Rep. to OHSAA) and Tim Cook (OHSAA Board member) gave us an update on agenda items from the  OHSAA October meeting.

D.  NIAAA Report:

·         Matt Shomper (President) asked for delegates for the National Conference. The delegates will be Bruce Brown, Tim Erickson, Paul Powers, Matt Shomper and TBD.

·         A discussion was held regarding financial support for an OIAAA member when on the NIAAA board.

·         A discussion was held about the OHSAA plans for a a breakfast at the NIAAA National Conference in Anaheim for Ohio attendees.

 

 

E.  Conference Report:

·         Tim Erickson gave us an update from the State Conference planning committee.

F.  Website:

·         No Report.

G.  Awards Report:

·         Bill Schumacher (Awards Chair) led a discussion on National and State Awards.

·         Bill Schumacher (Awards Chair) reviewed the agenda for the 2013 State Conference Awards Luncheon.

·         Bill Schumacher (Awards Chair) asked about awards for past board members and committee chairs.

H.  Leadership Training Report:

·         Glen Gillespie (LTI / Newsletter Chair) led a discussion about the following items:

o    25 people currently signed up for LTI classes at the State Conferences

§  Shared the name of the class instructor for each class

o     New LTI 790 Class

I.  Newsletter E-Zine Report:

·         Glen Gillespie (Newsletter Chair) reported the following information regarding the OIAAA Newsletter:

o    Conference Newsletter will be coming out Friday, October 25, 2013.

J.  Executive Directors Report:

·         Bruce Brown (Executive Director) led a discussion regarding the following items:

o    Business Partnerships

o    New Corporate sponsorships

o    OASAA Conference Exhibit

 

3. New Business Items

A. Hilton Contract:

·         Discussed the 2014 Hilton Contract for the State Conference. OIAAA will look into trying to get more rooms under the group block rate.

B. OIAAA Gear:

·         Paul Powers (Secretary) made a motion and seconded by Matt Shomper (President) that each OIAAA Executive Board member and OIAAA Chairs receive two (2) apparel items each year for the State OIAAA conference. Motion passed 6-0.

C. OIAAA Pens and Pencils:

·         Tim Erickson (President Elect) made a motion and seconded by Bo Arnett (Southeast) that the OIAAA share the expense with the NEOIAAA for the purchase of pens and pencils to be used for promotional items. Motion passed 6-0.

D.  State Pins:

·         Paul Powers (Secretary) will look into the cost of purchasing OIAAA State pins. He will bring a report to the November OIAAA Conference.

D.  Technology for OIAAA Treasurer:

·         Randy King (Treasurer) will bring a recommendation back to the OIAAA Executive Board as to the technology upgrades that are necessary for him to complete OIAAA business.

4. Discussion Items

          A. No Items

 

B.  District Reports:

            1. Central (Steve Conley)

o   No report

2. Northwest (Susie Felver)

o   Had a good Fall Conference

3. Northeast (Rob Eckenrode)

o   Please send Door Prize money to NEOIAAA

4. East (Don Spinell)

o   No report

5. Southeast (Bo Arnett)

o   No Report

6. Southwest (Tim Cook)

o   Fall Conference: November 3, 2013

 

4. Adjournment

A.  Next Meeting:

·         Sunday, January 26, 2014

o    The meeting will be held at the OHSAA Offices

o    The Conference Planning Committee will meet at 9:00 a.m.

o    The Executive Committee will meet at 10:00 a.m.

 B.  Move to Adjourn:

·         A motion was made by Tim Erickson (President Elect) and seconded by Bo Arnett (Southeast) to adjourn the meeting. Motion passed 6-0.

o    The meeting adjourned at 1:50 p.m.

C.  Upcoming Dates of Note:

Future Meeting Dates:   

·         Sunday, January 26, 2014      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, March 16, 2014         10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, May 18, 2014            10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, August 17, 2014        10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, October 19, 2014      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, November 16, 2014  9:00 a.m.                 Hilton Easton

·         Sunday, January 25, 2015      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, March 15, 2015         10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, May 17, 2015            10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

 

NIAAA Section 2 Meeting Dates:

·         June 19 – 22, 2014                 Host State: Delaware

·         June 18 – 21, 2015                 Host State: Kentucky

·         June 16 – 18, 2016                 Host State: Maryland

·         June 15 – 17, 2017                 Host State: Ohio

·         June 14 – 16,  2018                Host State: Pennsylvania

·         June 13 – 15,  2019                Host State: Virginia 

·         June, TBD, 2020                     Host State: West Virgina        

Future OIAAA Conference Dates:

·         November 16-18, 2014           Host Northwest       Site Hilton Easton

·         November 15-17, 2015           Host East                 Site

·         November 13-15, 2016           Host Southeast        Site

·         November 12-14, 2017           Host Central            Site

 

Future NIAAA Conference Dates:

·         December 12-16, 2014           Place       National Harbor, Maryland

·         December 11-15, 2015           Place       Orlando, Florida

·         December 9-15, 2016             Place       Nashville, Tennessee

 

Minutes – Executive Committee Meeting

August 18, 2013

 

State Conference Planning Committee:

·         The Planning Committee led by Tim Erickson (President Elect) and members of the Northeast District State Conference Committee (Kent Smith and Greg Cooper) met from 9:00 a.m. to 10:00 a.m. to discuss the details of the 2013 OIAAA Athletic Directors Conference.

·         The Conference will be held on November 17-19, 2013 at the Easton Hilton.

Called to Order:

·         The meeting was called to order by Matt Shomper (President) at 10:00 a.m.

 

 

 

Attendance:

Executive Director:                               __x__      Bruce Brown (Northeast)        District Rep. Central(VM):                   ___x__    Steve Conley

Past President / Program Chair(VM):__x__      Tom Farbizo (East)                 District Rep. East(VM):                        ___x__    Don Spinell

President(VM):                                      __x__      Matt Shomper (Southwest)     District Rep. Northeast(VM):               ___x__    Paul Moses

President Elect(VM):                            __x__      Tim Erickson (Northwest)        District Rep. Northwest(VM):               ___x___   Susie Felver

Secretary (VM):                                     __x__      Paul Powers (Northeast)         District Rep. Southwest(VM):             ___x___ Tim Cook

Treasurer:                                              __x___    Randy King (Central)              District Rep. Southeast(VM):              ___x__    Bo Arnett

LTI / Newsletter Chair:                         __x___    Glen Gillespie (Northwest)                      

Awards Chair:                                       __x__      Bill Schumacher (Northeast)

Exhibit Chair:                                        __x__      Phil Poggi (Southwest)

Website Chair:                                      __x_        Erich Frombach (Northeast)                                                                                                                                                                                  

 OHSAA:                 ____        Dr. Ross                OHSAA:                  ____        Jerry Snodgrass      OASSA:                  ____        Jim Harbuck                                                                                                                                           

1. Action Items

A. Additions to the Agenda:

·         none

B. Approval of Agenda:

·         A motion was made by Tom Farbizo (Past President) and seconded by Tim Cook (Southwest) to approve the agenda. The motion passed 10-0.

C. Approval of Minutes:

·         A motion was made by Tim Erickson (President Elect) and seconded by Susie Felver (Northwest) to approve the minutes from the 5/19/13 Executive Committee meeting. The motion passed 10-0.

D. Approval of Financial Report:

·         A motion was made by Tom Farbizo (Past President) and seconded by Bo Arnet (Southeast) to approve the financial report as of 8/18/13. The balance as of 8/18/13 was Checking $9,335.31 and Savings $47,237.73.The motion passed 10-0.

E. Budget 2013 – 2014:

·         A motion was made by Paul Powers (Secretary) and seconded by Steve Conley (Central)  to approve the 2013 – 2014 Budget.

F. NIAAA Certification Chair :

·         A motion was made by Paul Powers (Secretary) and seconded by Tim Erickson (President Elect) to create the position of Certification Chair for the NIAAA. The motion passed 10-0.

·         A motion was made by Tom Farbizio (Past President) to approve Paul Moses as the NIAAA Certification Chair for the OIAAA. The motion passed 10-0.

G. Audit Committe :

·                    A motion was made by Steve Conley (Central) and seconded by Don Spinell (East) to approve an Audit Committee for the OIAAA. The motion passed 10-0.

·         The Audit Committee will consist of the President, Secretary, Treasurer and two District Representatives.

H. Bylaws:

·         A motion was made by Tim Cook (Southwest) and seconded by Bo Arnett (Southeast) to approve the additions and deletions to the OIAAA Bylaws. The OIAAA membership will vote on the by-law changes at the 2013 OIAAA State Conference. The motion passed 10-0.

 

 

2. Information Items

A. Membership Report:

·          Randy King (Treasurer)  gave a update on membership numbers

·         A motion was made by Tom Farbizio (Past President) and seconded by Tim Cook (Southwest) to purchase membership cards for OIAAA members.  Motion passed 10-0.

·         There was a discussion about our NIAAA membership goal.

·         It was noted that the OIAAA has increased their NIAAA membership by 10%

B. OASSA Report:

·         No report, Dave Axner will be the new Director of OASSA.

C. OHSAA Report:

·         Bruce Brown (OIAAA Rep. to OHSAA) and Tim Cook (OHSAA Board member) gave us an update on OHSAA issues.

D.  NIAAA Report:

·         Matt Shomper (President) gave us an update on NIAAA issues.

E.  Conference Report:

·         Each Committee person gave a update on their portion of the State Conference.

F.  Website:

·         Erich Frombach (Website Chair) gave us some updates on the OIAAA Website.

G.  Awards Report:

·         Bill Schumacher led a discussion on National and State Awards. It was decided that all the award proposals would be tabled until the October meeting.

H.  Leadership Training Report:

·         Glen Gillespie (LTI / Newsletter Chair) led a discussion about the following items:

o    2013 State Conference Classes

 

 

 

 

 

I.  Newsletter E-Zine Report:

·         Glen Gillespie (Newsletter Chair) reported the following information regarding the OIAAA Newsletter:

o    Asked each District for their Newsletter report

J.  Executive Directors Report:

·         Bruce Brown (Executive Director) led a discussion regarding the following items:

o    OIAAA Vendor Social on Saturday before the conference.

 

3. Discussion Items

A.  NIAAA Section 2:

·         Matt Shomper (President) gave a update on NIAAA Section 2

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 5                                                                     Minutes, Executive Committee Mtg.

8/18/13

C.  District Reports:

            1. Central (Steve Conley)

o   9/18/13 Fall Meeting

2. Northwest (Susie Felver)

o   Fall Conference, Wednesday, September 25, 2013

3. Northeast (Paul Moses)

o   Held new AD’s workshop in August

4. East (Don Spinell)

o   none

5. Southeast (Bo Arnett)

o   No report

6. Southwest (Tim Cook)

o   Working on new Web site

 

 

 

 

 

 

 

 

 

 

 

 

 

Page 6                                                                     Minutes, Executive Committee Mtg.

8/18/13

 

4. Adjournment

A.  Next Meeting:

·         Sunday, October 20, 2013

o    The meeting will be held at the OHSAA Offices

o    The Conference Planning Committee will meet at 9:00 a.m.

o    The Executive Committee will meet at 10:00 a.m.

 B.  Move to Adjourn:

·         A motion was made by Tim Cook (Southwest) and seconded by Susie Felver (Northwest) to adjourn the meeting. Motion passed 10-0.

o    The meeting adjourned at 1:20 p.m.

C.  Upcoming Dates of Note:

Future Meeting Dates:   

·         Sunday, October 20, 2013      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, November 17, 2013  9:00 a.m.                 Hilton Easton          

·         Sunday, January 26, 2014      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, March 16, 2014         10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, May 18, 2014            10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, August 17, 2014        10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, October 19, 2014      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, November 16, 2014  9:00 a.m.                 Hilton Easton

·         Sunday, January 25, 2015      10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, March 15, 2015         10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

·         Sunday, May 17, 2015            10:00 a.m.               OHSAA Offices        Conference Planning at 9:00 a.m.

 

 

 

 

Page 7                                                                     Minutes, Executive Committee Mtg.

8/18/13

 

NIAAA Section 2 Meeting Dates:

·         June 19 – 22, 2014                 Host State: Delaware

·         June 18 – 21, 2015                 Host State: Kentucky

·         June 16 – 18, 2016                 Host State: Maryland

·         June 15 – 17, 2017                 Host State: Ohio

·         June 14 – 16,  2018                Host State: Pennsylvania

·         June 13 – 15,  2019                Host State: Virginia 

·         June, TBD, 2020                     Host State: West Virgina        

Future OIAAA Conference Dates:

·         November 17-19, 2013           Host Northeast        Site: Hilton Easton

·         November 16-18, 2014           Host Northwest       Site Hilton Easton

·         November 15-17, 2015           Host East                 Site

·         November 13-15, 2016           Host Southeast        Site

·         November 12-14, 2017           Host Central            Site

 

Future NIAAA Conference Dates:

·         December 13-17, 2013           Place       Anaheim, California

·         December 12-16, 2014           Place       National Harbor, Maryland

·         December 11-15, 2015           Place       Orlando, Florida

·         December 9-15, 2016             Place       Nashville, Tennessee

 

Minutes – Executive Committee Meeting

May 19, 2013

State Conference Planning Committee:

• The Planning Committee led by Tim Erickson (President Elect) and members of the Northeast District State Conference Committee (Kent Smith and Greg Cooper) met from 9:00 a.m. to 10:00 a.m. to discuss the details of the 2013 OIAAA Athletic Directors Conference.
• The Conference will be held on November 17-19, 2013 at the Easton Hilton.

Called to Order:

• The meeting was called to order by Matt Shomper (President) at 10:00 a.m.

 

 

 

Attendance:

Executive Director:                                 __x__      Bruce Brown (Northeast)        District Rep. Central(VM):                    ___x__   Steve Conley

Past President / Program Chair(VM):                  __x__      Tom Farbizo (East)                                     District Rep. East(VM):                           ___x__   Don Spinell

President(VM):                                          __x__      Matt Shomper (Southwest)     District Rep. Northeast(VM):               _____      Paul Moses

President Elect(VM):                               __x__      Tim Erickson (Northwest)        District Rep. Northwest(VM):               __x___   Chris Fahim

__x____  Susie Felver

Secretary (VM):                                        __x__      Paul Powers (Northeast)        District Rep. Southwest(VM):               __x___   Tim Cook

Treasurer:                                                  __x___   Randy King (Central)              District Rep. Southeast(VM):               ___x__   Bo Arnett

LTI / Newsletter Chair:                            __x___   Glen Gillespie (Northwest)

Awards Chair:                                           __x__      Bill Schumacher (Northeast)

Exhibit Chair:                                             __x__      Phil Poggi (Southwest)

Website Chair:                                          ___x_      Erich Frombach (Northeast)                                                                                           

 OHSAA:                   ____        Dr. Ross                  OHSAA:                    __x__      Jerry Snodgrass     OASSA:                     ____        Jim Harbuck

Page 2                                                                             Minutes, Executive Committee Mtg.

1. Action Items

A. Additions to the Agenda:

• none

B. Approval of Agenda:

• A motion was made by Tim Cook (Southwest ) and seconded by Bo Arnett (Southeast) to approve the agenda. The motion passed 9-0.

C. Approval of Minutes:

• A motion was made by Bo Arnett (Southeast) and seconded by Steve Conley (Central) to approve the minutes from the 3/17/13 Executive Committee meeting. The motion passed 9-0.

D. Approval of Financial Report:

• A motion was made by Steve Conley (Central) and seconded by Chris Fahim (Northwest) to approve the financial report as of 4/30/13. The balance as of 4/30/13 was $39,025.02 (See attached for detail report). The motion passed 8-0.
• The 2013 – 2014 OIAAA Budget will be discussed at the Executive Committee Summer Work Session on July 26, 2013.
• Liability Insurance for all members costs $5,100.00 for 434 members

E. Constitution Update:

• The Constitution Committee of Matt Shomper, Bruce Brown and Paul Moses made suggestions regarding the OIAAA Constitution.
• OIAAA Membership will vote on changes at the State OIAAA Conference in November.

2. Information Items

A. Membership Report:

•  Matt Shomper (President) reported the following information regarding membership:
  • As of May 19, 2013 we have processed 51 new memberships for the 2013 – 2014 school year.
• Randy King is looking into buying membership cards

B. OASSA Report:

• No report

C. OHSAA Report:

• Jerry Snodgrass from the OHSAA reported on the following items:
  • On-line ejection report, Foundation game and Pre-season manual on-line

Page 3                                                                             Minutes, Executive Committee Mtg.

2. Information Items Continued

D.  NIAAA Report:

• No report

E.  Conference Report:

• Bruce Brown (Executive Director) discussed the following items regarding the 2013 State Conference:
  • Agenda
  • Vendors
  • Program printing and program ads
  • Registration and refund options

F.  Website:

• Paul Powers (Secretary) made a motion to approve Erich Frombach as the Website Chair. Steve Conley seconded the motion. Motion passed 9-0.
• Erich Frombach (Website Chair) presented a preview of the new OIAAA Website

 

G.  Awards Report:

• Bill Schumacher led a discussion on National and State Awards. It was decided that all the award proposals would be tabled until the Summer Planning Session with the officers of OIAAA.

H.  Leadership Training Report:

• Glen Gillespie (LTI / Newsletter Chair) led a discussion about the following items:
  • 2013 State Conference Classes
    • Sunday: 501, 502 and 714
    • Monday: 506 and 790
    • Looking for teachers to teach LTI classes
    • Southwest would like to host the summer Leadership Training Program in 2014

Page 4                                                                             Minutes, Executive Committee Mtg.

 

I.  Newsletter E-Zine Report:

• Glen Gillespie (Newsletter Chair) reported the following information regarding the OIAAA Newsletter:
  • Please send feedback on past issues.

J.  Executive Directors Report:

• Bruce Brown (Executive Director) led a discussion regarding the following items:
  • Gave an update on Business, Conference and MOU’s partnerships.
  • Tim Erickson (Southwest) made a motion that we pay all associated costs for Bruce Brown to attend the NIAAA Executive Director Meeting in June. Paul Powers (Secretary) seconded the motion. Motion passed 7-0.
  • Discussed the renewal of Liability Insurance for all members of OIAAA.
  • A discussion was held regarding the reimbursements and stipends from the OIAAA. It will be taken to the OIAAA Summer meeting for further discussion.
  • Compensation of the Executive Director position. Will look into how other states pay the position.

 

3. Discussion Items

A.  NIAAA Section 2:

• Summer Conference in West Virginia in June

 

B.  Correspondence from WBL:

• Received a correspondence from the WBL regarding surveying the OHSAA membership regarding all aspects of the OHSAA office. It was decided the feedback from the OIAAA has no effect on what the OHSAA does. Thus, the OIAAA will not look into sending this survey out.

Page 5                                                                             Minutes, Executive Committee Mtg.

 

C.  District Reports:

            1. Central (Steve Conley)

• No Report

2. Northwest (Chris Fahim)

• Roundtable meeting, Wednesday, April 24, 2013
• Fall Conference, Wednesday, September 18, 2013

3. Northeast (Paul Moses)

• No Report

4. East (Don Spinell)

• None

5. Southeast (Bo Arnett)

• Fall Meeting in September

6. Southwest (Tim Cook)

• Monday, May 20, 2013, Spring Workshop and Golf Outing

Page 6                                                                             Minutes, Executive Committee Mtg.

5/19/13

 

4. Adjournment

A.  Next Meeting:

• Sunday, August 18, 2013
  • The meeting will be held at the OHSAA Offices
  • The Conference Planning Committee will meet at 9:00 a.m.
  • The Executive Committee will meet at 10:00 a.m.

 B.  Move to Adjourn:

• A motion was made by Tim Cook (Southwest) and seconded by Tom Farbizo (Past President) to adjourn the meeting. Motion passed 7-0.
  • The meeting adjourned at 1:25 p.m.

C.  Upcoming Dates of Note:

Future Meeting Dates:  

• Sunday, August 18, 2013       10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, October 20, 2013     10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, November 17, 2013   9:00 a.m.                 Hilton Easton          
• Sunday, January 26, 2014    10:00 a.m.                 OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, March 16, 2014        10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, May 18, 2014            10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, August 17, 2014       10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, October 19, 2014     10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, November 16, 2014  9:00 a.m.                 Hilton Easton
• Sunday, January 25, 2015    10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, March 15, 2015        10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.
• Sunday, May 17, 2015            10:00 a.m.                OHSAA Offices         Conference Planning at 9:00 a.m.

Page 7                                                                             Minutes, Executive Committee Mtg.

5/19/13

 

NIAAA Section 2 Meeting Dates:

• June 20 – 22, 2013                                    Host State: West Virginia
• June 19 – 22, 2014                                   Host State: Delaware
• June 18 – 21, 2015                                   Host State: Kentucky
• June 16 – 18, 2016                                   Host State: Maryland
• June 15 – 17, 2017                                   Host State: Ohio
• June 14 – 16,  2018                                  Host State: Pennsylvania
• June 13 – 15,  2019                                  Host State: Virginia                                    

Future OIAAA Conference Dates:

• November 17-19, 2013          Host Northeast        Site: Hilton Easton
• November 16-18, 2014          Host Northwest       Site Hilton Easton
• November 15-17, 2015          Host East                   Site
• November 13-15, 2016          Host Southeast        Site
• November 12-14, 2017          Host Central             Site

 

Future NIAAA Conference Dates:

• December 13-17, 2013          Place        Anaheim, California
• December 12-16, 2014          Place        National Harbor, Maryland
• December 11-15, 2015          Place        Orlando, Florida
• December 9-15, 2016             Place        Nashville, Tennessee

 

Minutes of the OIAAA Board of Directors Meeting 1/22/13

In attendance: Matt Shomper; Tim Erickson; Steve Conley; Chris Fahim; Erik Beun; Tim Cook; Glen Gillespie; Chuck Miley; Bill Schumacher; Randy King; Jim Harbuck; Bruce Brown; Jeff Jordan. Excused: Tom Farbizo; Paul Powers; Bo Arnett; Paul Moses.

Action Items:
All of the action items passed 6-0.
1. To remove Ralph Young’s and Hank Zaborniak’s names from the bank signing card and to replace them with Bruce Brown’s and Glen Gillespies names. Motion[Fahim]/Second [Erickson]
2. To replace Ralph Young[current listed as the statutory agent] with Bruce Brown as the new statutory agent. Motion[Fahim]/Second[Conley]—Jeff Jordan will provide an updated form.
3. To authorize payment of Leadership Training Instructors at the OIAAA 2013 Fall Conference. Motion[Cook]/Second[Fahim]
4. To authorize a payment of $100 to the Arthur Ballard[Kentucky] campaign from Section Two. Motion[Cook]/Second[Beun]
5. Financial Report Approval—Motion[Cook]/Second[Erickson]

-Registration form for the state conference needs wording to explain a refund request policy/procedure. Randy and Bruce will work on an updated form..
-Jim Harbuck[OASSA] went over the report that he sent out to all of us.
-Jeff Jordan[OHSAA] spoke to the group about the financial components of tournament[ turnkey operations, event management financial structure packet, etc.]. Separate tournaments and the Team Dual Wrestling Tournament were discussed.
-NIAAA Report—Dual Membership was discussed. One obstacle is that have a different fiscal year.
-Conference report given by Tim Erickson—attachments were sent to the Exec. Board
-We would like to thank Charlie Miley for his many years of service to the OIAAA. He announced his resignation today.
-Awards—went over timelines; some proposals and recommendations at the next meeting.
-Leadershp Training—Glen Gillespie discussed the pay structure for instructors; the Summer Institute and Professional Development.
-Newsletter received rave reviews; the format is definitely 21st century; topics and articles are always welcomed.
-Website update—Tim Cook and Bruce Brown discussed possible website hosts[attachment sent with the 1/22 agenda]. Ad Hoc committee to process proposals and to determine a timeline for the process.
-Business partnerships were also discussed—see attachment from the 1/22 agenda
-East District conference at Atwood 4/25 & 4/26

Awards’ Recommendations: March 2013
-Received four NIAAA Scholarship applications–3 boys and 1 girl
-Bruce Brown –nominee to NIAAA for the NFHS Citation Award
-Paul Moses –nominee to NIAAA for the DSA

Proposals:
OIAAAA Athletic Director of the Year–Dan Adams; for future years the OIAAA AD of the Year will come from a pool of all of the District AD’s of the Year from the current year and back through the past 2/3 years. Also, explore the possibility of having more than one AD of the year in the larger districts[ e,g. NE1; NE2; SW1; SW2…]

OIAAA Hall of Fame–predicated on similar criteria that NIAAA uses. Individual districts can still have their own HOF’s.

Eliminate the MS AD of the Year or give it a different title—[Outstanding Service in MS Ath Admin. as an example].

Establish a professional development award [Rolfes/Weiss].

National Awards:
State Award of Merit—Due this summer
Kovaleski Award-Due in May

OIAAA Awards:
SEI Award
Scholarships—Thinnes; Young; Nelson[SW]

Minutes – Executive Committee Meeting
October 14, 2012
10:00 a.m. @ OHSAA Offices

State Conference Planning Committee:

• The Planning Committee led by Tim Erickson (President Elect) and members of the Southwest District State Conference Committee (Tom Neri, Phil Poggi and Joe Kimling) met from 9:00 a.m. to 10:00 a.m. to discuss the details of the 2012 OIAAA Athletic Directors Conference.
• The Conference will be held on November 11-13, 2012 at the Easton Hilton.

Called to Order:

• The meeting was called to order by President Matt Shomper at 10:30 a.m.

Attendance:
Executive Director: __x__ Bruce Brown (Northeast) District Rep. Central(VM): __ab_ Mike Ferguson
Past President / Program Chair(VM): __x_ Tom Farbizo (East) District Rep. East(VM): __x__ Erik Beun
President(VM): __x__ Matt Shomper (Southwest) District Rep. Northeast(VM): __x__ Paul Moses
President Elect(VM): __x__ Tim Erickson (Northwest) District Rep. Northwest(VM): __x__ Chris Fahim
Secretary (VM): __x__ Paul Powers (Northeast) District Rep. Southwest(VM): __x__ Tim Cook
Treasurer: __x___ Randy King (Central) District Rep. Southeast(VM): __x__ Bo Arnett
LTI / Newsletter Chair: __x___ Glen Gillespie (Northwest)
Awards Chair: __x__ Bill Schumacher (Northeast
Exhibit Chair: __x__ Charles Miley (Central
Special Guest: _____ _____None_________ OHSAA: __ab__ Dr. Ross
Special Guest: _____ ___________________ OHSAA: __ab__ Jerry Snodgrass
Special Guest: _____ ___________________ OASSA: __ab__ Ken Baker

1. Action Items

A. Approval of Agenda:

• A motion was made by Tim Cook (SW) and seconded by Chris Fahim (NW) to approve the agenda. The motion passed 9-0.

B. Approval of Minutes:

• A motion was made by Tim Erickson (President Elect) and seconded by Bo Arnett (SE) to approve the minutes from the 8/19/12 Executive Committee meeting. The motion passed 9-0.

C. Approval of Financial Report:

• A motion was made by Paul Moses (NE) and seconded by Erik Beun (E) to approve the financial report as of 10/13/12. The balance as of 10/13/12 was $58,198.80. (See attached for detailed report).The motion passed 9-0.

2. Information Items

A. Membership Report:

• Randy King (Treasurer) reported that as of 10/14/12 we have 340 paid members

B. OASSA Report:

• No report

C. OHSAA Report:

• Tim Erickson (President Elect) reported on the following from the October OHSAA meeting.
  • Out of Season Coaching
  • Sent survey out regarding Out of Season Coaching
  • Filling the Asst. Commissioner’s Job

D. NIAAA Report:

• None

E. Conference Report:

• The following information was reported on about the State Conference
  • 143 members are registered as of 10/13/12
  • Please wear Red Shirt on Monday
  • Each District should bring $100.00 in Gift Cards for Door Prizes

F. Awards Report:

• Bill Schumacher (Awards Chair) distributed a proposal for up-dating awards.
• Suggested adding Ad Hoc Committee to look at Award Criteria.

G. Leadership Training Report:

• Glen Gillespie (LTI Chair) addressed the following areas of LTI
  • Would like to see signage and refreshments for the classes
  • Moving around the state to host LTI Classes
  • Ask if the OIAAA could pay for his hotel expenses while doing his LTI duties.
    • A motion was made by Tim Erickson (President Elect) and seconded by Chris Fahim( Nortwest) that all hotel expenses should be paid for the LTI Coordinator while doing official business for the OIAAA at meetings and conferences. Motion passed 10-0

H. Newsletter E-Zine Report:

 

• Glen Gillespie (Newsletter Chair) discussed options for the new format of the OIAAA Newsletter. The next newsletter will be about the OIAAA State Conference.

I. Website Report:

 

• Tim Cook (Southwest) gave an update on the website.

J. Business Partnership Report:

 

• Bruce Brown (Executive Director) gave a report on the OIAAA Business Partnerships.

3. Discussion Items

A. NIAAA

• Glen Gillespie ( LTI / Newsletter Chair) will be the 5th delegate for Ohio at the 2012 National Conference in San Antonio.

B. NIAAA Section 2

 

• A motion was made by Paul Powers (Secretary) and Seconded by Erik Beun (East) that all expenses for the 6 officers attending the Section 2 meeting in West Virginia in June would be paid by the OIAAA. Motion passed 9-0.

C. Ralph and Nancy Young Gift

 

• A motion was made by Matt Shomper (President) and seconded by Bo Arnett (Southeast) that the OIAAA pay for a gift for Ralph and Nancy Young for their service to the organization. Motion passed 10-0

D. District Reports:

1. Central (Mike Ferguson)

• none

2. Northwest (Chris Fahim)

• Fall Conference at BGSU

3. Northeast (Paul Moses)

• Selected Kent Smith (Orville) and Greg Cooper (Canfield) as the Coordinators of the 2013 OIAAA State Conference.

4. East (Erik Beun)

• Trying to find ways to get members involved

5. Southeast (Bo Arnett)

• Only 17 OIAAA members

6. Southwest (Tim Cook)

• Fall Conference 11/5/12 at Heatherwood

4. Adjournment

A. Next Meeting:

• Sunday, January 27, 2013
  • The meeting will be held at the OHSAA Offices
  • The Conference Planning Committee will meet at 9:00 a.m.
  • The Executive Committee will meet at 10:00 a.m.

B. Move to Adjourn:

• A motion was made by Tim Erickson (President Elect) and seconded by Paul Moses (Northeast) to adjourn the meeting. Motion passed 10-0
  • The meeting adjourned at 1:30 p.m.

C. Upcoming Dates of Note:
Future Meeting Dates:

• Sunday, January 27, 2013 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
• Sunday, March 17, 2013 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
• Sunday, May 19, 2013 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
• Sunday, August 18, 2013 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
• Sunday, October 20, 2013 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
• Sunday, January 26, 2014 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m

NIAAA Section 2 Meeting Date:

• June 20 – 22, 2013 Host State: West Virginia

Future OIAAA Conference Dates:

• November 11-13, 2012 Host Southwest Site Hilton Easton
• November 17-19, 2013 Host Northeast Site Hilton Easton
• November 16-18, 2014 Host Northwest Site
• November 15-17, 2015 Host East Site
• November 13-15, 2016 Host Southeast Site
• November 12-14, 2017 Host Central Site

Future NIAAA Conference Dates:

• December 14-18, 2012 Place San Antonio, Texas
• December 13-17, 2013 Place Anaheim, California
• December 12-16, 2014 Place National Harbor, Maryland
• December 11-15, 2015 Place Orlando, Florida
• December 9-15, 2016 Place Nashville, Tennesse

View the meeting minutes from the O.I.A.A.A. Executive Committee meeting on August 19, 2012.

[button link=”/wp-content/uploads/2012/08/oiaaa_minutes_august_2012.pdf” size=”large” target=”_blank” icon=”book” color=”alternative-1″ lightbox=” false”]View Meeting Minutes[/button]

View the meeting minutes from the O.I.A.A.A. Executive Committee meeting on May 20, 2012.

[button link=”/wp-content/uploads/2012/05/oiaaa_minutes_may_2012.pdf” size=”large” target=”_blank” icon=”book” color=”alternative-1″ lightbox=” false”]View Meeting Minutes[/button]