Minutes – Executive Committee Meeting
August 18, 2013
State Conference Planning Committee:
· The Planning Committee led by Tim Erickson (President Elect) and members of the Northeast District State Conference Committee (Kent Smith and Greg Cooper) met from 9:00 a.m. to 10:00 a.m. to discuss the details of the 2013 OIAAA Athletic Directors Conference.
· The Conference will be held on November 17-19, 2013 at the Easton Hilton.
Called to Order:
· The meeting was called to order by Matt Shomper (President) at 10:00 a.m.
Attendance:
Executive Director: __x__ Bruce Brown (Northeast) District Rep. Central(VM): ___x__ Steve Conley
Past President / Program Chair(VM):__x__ Tom Farbizo (East) District Rep. East(VM): ___x__ Don Spinell
President(VM): __x__ Matt Shomper (Southwest) District Rep. Northeast(VM): ___x__ Paul Moses
President Elect(VM): __x__ Tim Erickson (Northwest) District Rep. Northwest(VM): ___x___ Susie Felver
Secretary (VM): __x__ Paul Powers (Northeast) District Rep. Southwest(VM): ___x___ Tim Cook
Treasurer: __x___ Randy King (Central) District Rep. Southeast(VM): ___x__ Bo Arnett
LTI / Newsletter Chair: __x___ Glen Gillespie (Northwest)
Awards Chair: __x__ Bill Schumacher (Northeast)
Exhibit Chair: __x__ Phil Poggi (Southwest)
Website Chair: __x_ Erich Frombach (Northeast)
OHSAA: ____ Dr. Ross OHSAA: ____ Jerry Snodgrass OASSA: ____ Jim Harbuck
1. Action Items
A. Additions to the Agenda:
· none
B. Approval of Agenda:
· A motion was made by Tom Farbizo (Past President) and seconded by Tim Cook (Southwest) to approve the agenda. The motion passed 10-0.
C. Approval of Minutes:
· A motion was made by Tim Erickson (President Elect) and seconded by Susie Felver (Northwest) to approve the minutes from the 5/19/13 Executive Committee meeting. The motion passed 10-0.
D. Approval of Financial Report:
· A motion was made by Tom Farbizo (Past President) and seconded by Bo Arnet (Southeast) to approve the financial report as of 8/18/13. The balance as of 8/18/13 was Checking $9,335.31 and Savings $47,237.73.The motion passed 10-0.
E. Budget 2013 – 2014:
· A motion was made by Paul Powers (Secretary) and seconded by Steve Conley (Central) to approve the 2013 – 2014 Budget.
F. NIAAA Certification Chair :
· A motion was made by Paul Powers (Secretary) and seconded by Tim Erickson (President Elect) to create the position of Certification Chair for the NIAAA. The motion passed 10-0.
· A motion was made by Tom Farbizio (Past President) to approve Paul Moses as the NIAAA Certification Chair for the OIAAA. The motion passed 10-0.
G. Audit Committe :
· A motion was made by Steve Conley (Central) and seconded by Don Spinell (East) to approve an Audit Committee for the OIAAA. The motion passed 10-0.
· The Audit Committee will consist of the President, Secretary, Treasurer and two District Representatives.
H. Bylaws:
· A motion was made by Tim Cook (Southwest) and seconded by Bo Arnett (Southeast) to approve the additions and deletions to the OIAAA Bylaws. The OIAAA membership will vote on the by-law changes at the 2013 OIAAA State Conference. The motion passed 10-0.
2. Information Items
A. Membership Report:
· Randy King (Treasurer) gave a update on membership numbers
· A motion was made by Tom Farbizio (Past President) and seconded by Tim Cook (Southwest) to purchase membership cards for OIAAA members. Motion passed 10-0.
· There was a discussion about our NIAAA membership goal.
· It was noted that the OIAAA has increased their NIAAA membership by 10%
B. OASSA Report:
· No report, Dave Axner will be the new Director of OASSA.
C. OHSAA Report:
· Bruce Brown (OIAAA Rep. to OHSAA) and Tim Cook (OHSAA Board member) gave us an update on OHSAA issues.
D. NIAAA Report:
· Matt Shomper (President) gave us an update on NIAAA issues.
E. Conference Report:
· Each Committee person gave a update on their portion of the State Conference.
F. Website:
· Erich Frombach (Website Chair) gave us some updates on the OIAAA Website.
G. Awards Report:
· Bill Schumacher led a discussion on National and State Awards. It was decided that all the award proposals would be tabled until the October meeting.
H. Leadership Training Report:
· Glen Gillespie (LTI / Newsletter Chair) led a discussion about the following items:
o 2013 State Conference Classes
I. Newsletter E-Zine Report:
· Glen Gillespie (Newsletter Chair) reported the following information regarding the OIAAA Newsletter:
o Asked each District for their Newsletter report
J. Executive Directors Report:
· Bruce Brown (Executive Director) led a discussion regarding the following items:
o OIAAA Vendor Social on Saturday before the conference.
3. Discussion Items
A. NIAAA Section 2:
· Matt Shomper (President) gave a update on NIAAA Section 2
Page 5 Minutes, Executive Committee Mtg.
8/18/13
C. District Reports:
1. Central (Steve Conley)
o 9/18/13 Fall Meeting
2. Northwest (Susie Felver)
o Fall Conference, Wednesday, September 25, 2013
3. Northeast (Paul Moses)
o Held new AD’s workshop in August
4. East (Don Spinell)
o none
5. Southeast (Bo Arnett)
o No report
6. Southwest (Tim Cook)
o Working on new Web site
Page 6 Minutes, Executive Committee Mtg.
8/18/13
4. Adjournment
A. Next Meeting:
· Sunday, October 20, 2013
o The meeting will be held at the OHSAA Offices
o The Conference Planning Committee will meet at 9:00 a.m.
o The Executive Committee will meet at 10:00 a.m.
B. Move to Adjourn:
· A motion was made by Tim Cook (Southwest) and seconded by Susie Felver (Northwest) to adjourn the meeting. Motion passed 10-0.
o The meeting adjourned at 1:20 p.m.
C. Upcoming Dates of Note:
Future Meeting Dates:
· Sunday, October 20, 2013 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, November 17, 2013 9:00 a.m. Hilton Easton
· Sunday, January 26, 2014 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, March 16, 2014 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, May 18, 2014 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, August 17, 2014 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, October 19, 2014 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, November 16, 2014 9:00 a.m. Hilton Easton
· Sunday, January 25, 2015 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, March 15, 2015 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
· Sunday, May 17, 2015 10:00 a.m. OHSAA Offices Conference Planning at 9:00 a.m.
Page 7 Minutes, Executive Committee Mtg.
8/18/13
NIAAA Section 2 Meeting Dates:
· June 19 – 22, 2014 Host State: Delaware
· June 18 – 21, 2015 Host State: Kentucky
· June 16 – 18, 2016 Host State: Maryland
· June 15 – 17, 2017 Host State: Ohio
· June 14 – 16, 2018 Host State: Pennsylvania
· June 13 – 15, 2019 Host State: Virginia
· June, TBD, 2020 Host State: West Virgina
Future OIAAA Conference Dates:
· November 17-19, 2013 Host Northeast Site: Hilton Easton
· November 16-18, 2014 Host Northwest Site Hilton Easton
· November 15-17, 2015 Host East Site
· November 13-15, 2016 Host Southeast Site
· November 12-14, 2017 Host Central Site
Future NIAAA Conference Dates:
· December 13-17, 2013 Place Anaheim, California
· December 12-16, 2014 Place National Harbor, Maryland
· December 11-15, 2015 Place Orlando, Florida
· December 9-15, 2016 Place Nashville, Tennessee
